Legal

Privacy Policy

Last updated: March 2025

At CheckDIY, your privacy is important to us. This Privacy Policy explains what information we collect when you use our check printing software at https://www.checkdiy.com, how we use that information, and what choices you have. By using the Services, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect 2. How We Use Your Information 3. Information We Do Not Collect 4. How We Store and Protect Your Data 5. Cookies and Tracking 6. Third Party Services 7. Data Retention 8. Your Rights and Choices 9. Children’s Privacy 10. California Privacy Rights 11. Changes to This Policy 12. Contact Us

1. Information We Collect

We collect the following types of information when you use CheckDIY:

Account Information

When you create an account, we collect:

•Your name

•Email address

•Password (stored encrypted — we never see your plain text password)

•Billing address

•Payment method details (processed and stored securely by Stripe — we never store your full credit card number)

Business Information

When you set up your check printing profile, you may provide:

•Business name and address

•Bank name and address

•Starting check number

•Company logo

Vendor and Payment Records

When you use the Services to print checks, we store:

•Payee names and addresses

•Payment amounts and dates

•Check numbers

•Memo information

•Invoice data you upload for AI scanning

•Spending categories you assign

Usage Information

We automatically collect certain information about how you use the Services:

•Log data including IP address, browser type, pages visited, and time spent

•Device information including hardware model and operating system

•Error reports and performance data

2. How We Use Your Information

We use the information we collect to:

•Provide, maintain, and improve the Services

•Process your subscription payments through Stripe

•Send you transactional emails including receipts, trial ending notices, and payment failure alerts

•Respond to your support requests and questions

•Send product updates and feature announcements (you can opt out at any time)

•Detect and prevent fraudulent or unauthorized use of the Services

•Comply with legal obligations

•Analyze usage patterns to improve the product

We will never:

•Sell your personal information to third parties

•Use your information for advertising purposes

•Share your banking or check data with anyone except as required to provide the Services

3. Information We Do Not Collect

CheckDIY is designed with your banking privacy as a top priority. Here is what we explicitly do not collect:

Business Document Details

Your business details are entered into the document generation tool which runs entirely inside your browser. This sensitive information is never transmitted to or stored on our servers.

Document Formatting Data

Document formatting is generated client-side in your browser. We do not store, log, or have access to your document formatting data.

Check PDFs

The PDF files of your printed checks are generated and downloaded directly in your browser. We do not store copies of your printed check PDFs on our servers.

Sensitive Personal Data

We do not collect Social Security numbers, government ID numbers, or other sensitive personal identifiers beyond what is required for account creation and payment processing.

4. How We Store and Protect Your Data

4.1 Data Storage. The following data is stored on our secure servers to provide the cloud sync features of the Services:

•Account information

•Business profiles

•Vendor names and payment records

•Check register history

•Spending categories

•Invoice data you upload

4.2 Security Measures. We protect your data using:

•Encryption in transit using TLS 1.2 or higher for all data transmitted between your browser and our servers

•Encryption at rest for all data stored in our database

•Secure authentication powered by Clerk with industry-standard session management

•Regular security audits and vulnerability assessments

•Access controls limiting which employees can access customer data

4.3 Data Breach Notification. In the event of a data breach that affects your personal information, we will notify you within 72 hours of becoming aware of the breach via the email address associated with your account, as required by applicable law.

4.4 No Security Guarantee. While we implement industry-standard security measures, no method of electronic storage or transmission is 100% secure. We cannot guarantee the absolute security of your data.

5. Cookies and Tracking

5.1 We use cookies and similar tracking technologies to operate and improve the Services. Cookies are small text files stored on your device by your browser.

5.2 We use the following types of cookies:

Essential Cookies

Required for the Services to function. These include authentication cookies that keep you logged in and session cookies that remember your preferences. You cannot opt out of essential cookies while using the Services.

Analytics Cookies

We use analytics tools to understand how users interact with the Services so we can improve them. This data is aggregated and anonymized. You can opt out of analytics cookies in your browser settings.

5.3 We do not use advertising cookies or sell your browsing data to advertisers.

5.4 You can control cookies through your browser settings. Note that disabling essential cookies may prevent the Services from functioning correctly.

6. Third Party Services

We use the following trusted third-party services to provide the Services. Each is bound by their own privacy policies and security standards:

Stripe

Processes all subscription payments. Stores your credit card details and billing information securely.

Clerk

Handles authentication, account creation, login, and session management. Stores your email, name, and account credentials.

Supabase

Stores your account data, vendor records, payment history, and other non-banking application data.

Vercel

Hosts the CheckDIY application and may process request logs including IP addresses.

We do not sell data to or share data with any other third parties except as required by law.

7. Data Retention

7.1 We retain your account information and Customer Data for as long as your account is active or as needed to provide the Services.

7.2 If you cancel your subscription your account data will be retained for 30 days after cancellation, after which it will be permanently deleted. You may request an export of your data at any time before permanent deletion by contacting us at legal@checkdiy.com.

7.3 If you request deletion of your account, we will delete your personal information within 30 days, except where we are required to retain it by law (for example, billing records required for tax purposes).

7.4 Anonymized and aggregated data that cannot identify you may be retained indefinitely for product improvement and analytics purposes.

8. Your Rights and Choices

You have the following rights regarding your personal information:

Access

You may request a copy of all personal information we hold about you by contacting us at legal@checkdiy.com. We will respond within 30 days.

Correction

You may update or correct your account information at any time through your account settings page.

Deletion

You may request deletion of your account and all associated personal data by contacting us at legal@checkdiy.com or through your account settings. We will process deletion requests within 30 days.

Data Portability

You may export your payment history and vendor data at any time using the Export feature in the Services. You may also request a full data export by contacting us.

Opt Out of Marketing Emails

You may opt out of non-transactional marketing emails at any time by clicking the unsubscribe link in any email or by contacting us. Note that you cannot opt out of transactional emails such as payment receipts and account security notices.

9. Children’s Privacy

The Services are not directed to children under the age of 18. We do not knowingly collect personal information from children under 18. If you are under 18 years of age you may not use the Services.

If we become aware that we have collected personal information from a child under 18 without parental consent, we will take steps to delete that information as quickly as possible. If you believe we may have collected information from a child under 18, please contact us at legal@checkdiy.com.

10. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

Right to Know

You have the right to request that we disclose what personal information we collect, use, disclose, and sell about you.

Right to Delete

You have the right to request that we delete personal information we have collected from you, subject to certain exceptions.

Right to Correct

You have the right to request that we correct inaccurate personal information we maintain about you.

Right to Opt Out of Sale

We do not sell personal information. However, if this changes, you would have the right to opt out.

Right to Non-Discrimination

We will not discriminate against you for exercising any of your CCPA rights.

To exercise any of these rights, please contact us at legal@checkdiy.com with the subject line "California Privacy Request". We will respond within 45 days as required by law.

11. Changes to This Policy

11.1 We may update this Privacy Policy from time to time. When we make material changes, we will notify you by email to the address associated with your account and by updating the Last Updated date at the top of this page.

11.2 We will provide at least 30 days notice before material changes to this Privacy Policy take effect. Your continued use of the Services after the effective date of the updated Privacy Policy constitutes your acceptance of the changes.

11.3 We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

12. Contact Us

CheckDIY

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us:

Email:legal@checkdiy.com

Website:https://www.checkdiy.com

Response time:We aim to respond to all privacy inquiries within 2 business days.

This Privacy Policy was last reviewed in March 2025. CheckDIY recommends reviewing this policy periodically. For questions about your privacy rights contact legal@checkdiy.com.